Are you putting your business at risk because you are so busy that you don't have time to take a breath? Do you feel like you are flying by the seat of your pants everyday; just hoping that everything will get done on time and praying that you don't forget something?
There are costs to being too busy, especially if you are not set up to handle the unexpected or a rapid growth spurt.
Stress is a huge cost. Being stressed out for a prolonged period of time will eventually affect your health on many levels.
You may lose business if you miss deadlines or deliver sub standard work.
If you have employees, they may leave if they feel that their workload is just too much for them to handle, causing them frustration and feeling a lack of engagement.
Long term planning gets put on the back burner because there isn't any time or energy for it.
Small businesses may find themselves in this cycle of extreme busyness for a number of reasons.
If you find yourself in this predicament your business may be growing rapidly and planning is crucial. Read about the stages of business growth to see if you are ready for the next level.
If you determine that you are not in a rapid growth phase but still find yourself run off your feet and not able to focus on what you feel are the most important aspects of your business, it may be time for a systems overhaul.
Take some time to analyze the situation and come up with a very specific list of issues that you feel are bogging you down and causing overwhelm. Ask yourself where the holes are, what exactly is driving the overwhelm and disorganization?
It may be:
Review your list and tackle the issues that you deem most important first. Can you solve the problem by yourself or do you need to assign it to an employee, or perhaps hire a specialist to help you. Hiring a virtual assistant to help with routine daily tasks or to work on a larger project is a cost effective way to save you time and money.
In the end, an important question to ask yourself is "can I tolerate this situation"? Is this a longer term problem or is this just an anomaly that will pass, what are the costs of my toleration's...
On the flip side think about what will you gain by improving the situation and making positive adjustments to your systems. Less stress, efficient systems, and the ability to handle the unexpected!